Admin and finance

The following are the functions of the Department of Finance and Administration: –

• Ensuring adequate provision of administrative and financial support to all departments of the Ministry
• Coordinating the implementation of financial procurement, ICT and records management policies, procedures and systems
• Coordinating the preparation of Ministry’s annual financial and procurement plans and budgets and monitoring their implementation
• Supervising the installation and implementation of appropriate financial management and internal control systems to minimize risk and fraud
• Overseeing the procurement and contract management functions of the Ministry
• Assessing financial impact on the implementation of Ministry work plans and budgets
• Overseeing annual financial audits and adequate management responses to audit queries is provided
• Ensuring effectiveness and functionality of records management system including general, confidential and personnel records
• Overseeing the general welfare and discipline of Ministry staff in accordance with civil service rules and regulations and security policy of Ministry
• Coordinating the recording of minutes of Ministry staff and management meetings
• Effectively and efficiently managing logistics and other physical assets of the Ministry
• Developing and maintaining corporate estate plans and ensuring cleanliness, sanitation and hygiene controls of Ministry premises
• Coordinating the development and implementation of departmental staff training plans
• Preparation and implementation of annual work plans and budget
• Coordinating the formulation of the department’s risk management framework, risk profiling, risk reporting and monitoring

The department is divided into four section,

Finance Section

Procurement Section

Logistics Section

Administration Section